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Scope of Work: Annual Event Portfolio *Please fill the BOQ attached when pricing.* The appointed service provider will be required to plan, manage, and execute a structured portfolio of events annually. The portfolio includes conferences, networking sessions, webinars, roadshows, signature/ad hoc events, and a golf day. Services must cover full event management, including but not limited to concept development, logistics, technical setup, marketing support, delegate management, and post-event reporting.http://queue.procompare.co.za/contact_cluster/overview//?queue_item_id=&queue_id= Deliverables & Frequency 1️⃣ Annual Conference Frequency: (1) per annum Format: Virtual, hybrid, or in-person (as required) Scope: Full end-to-end management, including technical production, content support, speaker coordination, delegate registration, venue/online hosting, and branding. 2️⃣ Networking Breakfast Sessions Frequency: Two (2) per annum Format: In-person or hybrid Scope: Venue setup, catering, branding, sponsorship management, guest speaker facilitation, and delegate engagement. 3️⃣ Quarterly Webinars Frequency: (1) per quarter (minimum of four (4) per annum) Scope: A mix of CPD-aligned and general knowledge topics. Includes platform management, technical hosting, speaker support, delegate registration, recordings, and attendance reports. 4️⃣ National Roadshows Frequency: Three (3) per annum Scope: Planning and execution in multiple provinces, including logistics, venue management, travel arrangements, technical support, branding, and on-site coordination. 5️⃣ Signature & Ad Hoc Events Frequency: Minimum of one (1) per month, or as required by the client Scope: Full event planning and management, customised per event type (e.g., launches, awards, training days, etc.). Must include venue/online hosting, logistics, branding, delegate management, and reporting. 6️⃣ Annual Golf Day Frequency: (1) per annum Scope: Venue booking, course arrangements, sponsorship management, catering, branding, entertainment, prizes, and post-event reporting. Performance Expectations Ensure proactive communication and dedicated project management throughout the contract period. Deliver high-quality, professional event experiences aligned with client objectives. Ensure compliance with health, safety, and regulatory requirements for all in-person events. Provide detailed project plans, budget forecasts, and post-event reports.
Good Day, We would like to request a quote for a year-end function for approximately 20 to 25 people. We will be using our own venue, and the event theme will be Chicago. Please include the following in your quotation if possible: Live entertainment Food and drinks Decor Karaoke setup (optional) Kindly provide pricing options and any package details you may have. Thank you, and we look forward to your response.
Hello, We are planning an corporate offsite possibly in Sun City next year March: Are you able to assist in Sun City? if so: What items do you supply as part of your décor / styling package for corporate dinners / events for +- guests? Do you include setup and breakdown in your quoted cost, or are those additional? What is the extra travel/delivery cost to Sun City (or North West region)? Do you have a sample catalogue or images of past corporate offsite dinners (not just weddings)? What are payment terms, timeline for hire, and deposit required? Any cancellation or damage policy? What is included vs optional – e.g., centrepieces, ambient lighting (uplights), lounge furniture, signage stands, etc.?
The event theme features elegant rose gold tones with a touch of sky blue. Guests will enter through a beautifully styled horse-drawn carriage (perdekar) entrance, creating a charming farm-style atmosphere. Catering and Refreshments: The menu will include a traditional spit braai, freshly baked roosterbrood, a variety of salads, and both sweet and savory dishes. A fully equipped bar will serve cocktails, beer, and shooters, while a coffee station will offer options such as sugar, milk, filtered and non-filtered coffee. Guest Gifts: For the men: miniature bottles of shooters as a thank-you gift. For the women: suggested ideas include small luxury candles, personalized hand creams, or mini rose-gold gift boxes filled with assorted treats or bath salts. Dress Code: Guests are requested to dress in elegant, stylish attire, complementing the event’s rose gold and sky-blue color scheme.
This is a small intimate wedding only family. I need 20 chairs, 2 tables, cutlery and crockery, 2 ice buckets, carpet. We need a few photos no video the cheapest package and then we need a harvest table catering done by you. The rest of the catering will be done by us. I also have my own table cloths and runners.
Need a assistant for a very small and intimate wedding setting...guests total will be between 30 and 40 but I'm working to get it to 30... I mainly need a very cost-effective outdoor wedding setting of more a botanical theme and not anything with too much of a big spac... preferably a venue where pictures can also be taken..also need help to find a super cost effective decor team but if it's too expensive I'll do it myself but just need help with where I can find equipment for draping... ideally I would like to have a fairytale setting for the ceremony and reception...would also like to have a spit braai which will have to be served as a 3 course meal...one thing I would not want to skimp on is the food so that's very important for me..I would also like the venue to be accommodative to shooting subtle fireworks just for a few minutes during reception close to end of wedding...that's basically it in a nutshell...I don't need a venue that will have accommodation as it's not a priority..my main thing is proper food that will be filling and unforgettable decor...
I would just like to prepare a decent new years eve party for the people who cannot afford to have anything on this evening because their are under privileged and cannot afford even a firework to celebrate the new year by saying goodbye to old year with the hope that things will better for them. nothing to extravagent, just some braai meat, a little drinks (alcoholic and non Alcoholic) lights, and of course some fireworks, this should start at 22h00pm and prefebaly end at 01h00 -02h00. catering for plus minus 50 - people including children. this is mainly for the kids. i hope that you can kindly assist me with this
Hi, I’m looking for an event planner/decor stylist for a 50th birthday dinner at my home on a small holding in Walkerville in March . We’ll be about 40 adults, fully catered (was thinking a full lamb spit), with everything under a stretch tent. I love an elegant rustic farm look (long wooden tables, wildflowers, candles, hay‑bale lounge, festoon lights). Please let me know if you work in this area and can assist with planning, décor, tent, lighting and on‑the‑day coordination, and send me an estimate or package options. I have attached some pics for reference.
Looking for an on the day wedding planner who could potentially also support with the flowers and decorations as we shortlist our vendor list for our feb wedding in the Stellenbosch winelands. Please include: - Your standard on the day wedding co-ordination cost and inclusions - The cost of any extra services - Your booking process - Portfolio Warm regards,
Event on grass, with 24 hrs manned security Frame frame marquee tent - soft roof / soft sides (4m height) White interlocking flooring for the tent with /white checkered dance floor Evaporative coolers (high airflow 18, m3/h) or air-conditioners same spec. LED spot lights and joinery / supply own generator Stage/podium: 6x6m x mm high Please advise how much time required for set-up/removal?