Vuyokazi D.,
Ladysmith
I was looking for an experienced event organiser for our business seminar. Luckily I was able to find one very quickly through Procompare. Everything ran smoothly, and our company was very happy with our choice.
Janet B.,
Oudtshoorn
We had a big career fair last year. About one month in, we saw that organising such an event takes a lot of time and experience, so we decided to hire a professional. We found a great event organiser and want to give special thanks to Procompare for helping us out.
Thulani C.,
Botshabelo
Our business event was planned out exactly as we wanted. Big thanks to our event organiser Amanda.
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There are many reasons for hiring an event planner. Most importantly, an event planner is trained to better manage your budget, manage the logistical nature of the event, take off your workload and save you a lot of stress of organizing everything by yourself.
How early you should start planning your event depends on the size and importance of the event, but most event planners will tell you it’s best to start as soon as possible. The minimum deadline is around 30 days before the event.
Yes, the event planner you will hire will personally attend your event and assure that everything runs smoothly.
Please compile us with a quotation for the following : TVET Event. 22 August - Randfontein campus 1 x Sound system for the Northwest hall In Randfontein Campus , 2 roving mics , mic stand sound technician 1x Podium 1 x Stage 30-40 cm high, size 2.5m wide x 3 m length black carpet 4 x round tables 40 chairs with chair covers 4 x Table cloths 60 x Chairs pack on right hand of the stage x chairs pack neatly in two blocks 10 x round tables bule or white table cloths x chairs with chair covers 10 x blue or white table cloths 6 x steel table with white table cloths 2 x steel tables in the corner - coffee station- black table cloths 25 x steel tables with blue table cloths -packed in SSS hall along side the walls 4 x Steel tables in foyer in the admin office Fees for labour , delivery , collect and set up . Due date : 20 August 10h00
Wedding for 50 quests on a apple farm in Waboomskraal with an outdoor ceremonie, a poolside cocktail hour with canapes and soft music and restaurant set up with a main long table format and a couple single tables for dining. Party on the same level as resraurant with a cash bar. Rustic Romantic theme surounded with mountain views , appel orchards and lodges between huge trees
Event will be over two days Trauma Symposium hosting health care providers 50 attendees per day. Might be same every day and or just attending one day Event is free of charge for attendees Symposium goodie bags for attendees Handling of RSVP Receiving attendees for registration Managing of the two days in general
Good day, Please assist with a quote for the below: Dates: 27 & 28 September Venue: Robben Island Number of guests: Water drums for extra support for the marquees 10m x 1om scanners marquees x 2 1.8m Industrial tables x 3 1.8m black tables x 3 Black plastic chairs x 10 Electricity plug charging points x 2 10 x 10 metres VOC marquee x1 1.8m Industrial tables x 5 1.8m black table clothes x 5 Black plastic chips x 20 Electricity plug charing points x 2 10 x 15 Marquee x 1 Multi electrical plug points for cameras and cellphones x 2 1.8m industrial regular tables x 10 1.8m black table cloths x 10 Black plastic chairs x 20 Interlocking with carpet flooring (yes) 20 x 40m seater framed marquee (host people seated) theatre style and 2 stages/raised platforms x 1 Black plastic chairs x Black padded conference chairs x 2 x 2 raised platforms for media cameras x 4 Water drums to hold down the marquee x 10 Lighting conductor x 1 Interlocking with carpet overlaying flooring (Yes) 6 x 10 x 0,5 metre raised platform for speeches (60sqm) x1 Stairs x1 Disability ramp x1 Stage skirting to ensure neatness of stage x 1 6 x 10 x 0,5 metre raised platform x 1 Disability ramp x 1 Steps x1 Stage skirting to ensure neatness of stage x 1 10 x 15 m Marquess (changing rooms) x 1 1.8m industrial trestle table x 4 1.8m black table cloths x 4 White plastic chairs x 8 Interlocking with carpet overlaying flooring (Yes) Lunch Marquee: Setup: 25 & 26 September Strike down: 27 September 17:00 15 x 15m marquee to host guests x 1 Interlocking with tiles/carpet flooring (Yes) Carpeting (Yes) 1.8m round tables to accommodate 10 seats per table x 30 1.8m black round table cloths x 30 Black plastic chairs x Black chair covers x
Scope of Work: Annual Event Portfolio *Please fill the BOQ attached when pricing.* The appointed service provider will be required to plan, manage, and execute a structured portfolio of events annually. The portfolio includes conferences, networking sessions, webinars, roadshows, signature/ad hoc events, and a golf day. Services must cover full event management, including but not limited to concept development, logistics, technical setup, marketing support, delegate management, and post-event reporting.http://queue.procompare.co.za/contact_cluster/overview//?queue_item_id=&queue_id= Deliverables & Frequency 1️⃣ Annual Conference Frequency: (1) per annum Format: Virtual, hybrid, or in-person (as required) Scope: Full end-to-end management, including technical production, content support, speaker coordination, delegate registration, venue/online hosting, and branding. 2️⃣ Networking Breakfast Sessions Frequency: Two (2) per annum Format: In-person or hybrid Scope: Venue setup, catering, branding, sponsorship management, guest speaker facilitation, and delegate engagement. 3️⃣ Quarterly Webinars Frequency: (1) per quarter (minimum of four (4) per annum) Scope: A mix of CPD-aligned and general knowledge topics. Includes platform management, technical hosting, speaker support, delegate registration, recordings, and attendance reports. 4️⃣ National Roadshows Frequency: Three (3) per annum Scope: Planning and execution in multiple provinces, including logistics, venue management, travel arrangements, technical support, branding, and on-site coordination. 5️⃣ Signature & Ad Hoc Events Frequency: Minimum of one (1) per month, or as required by the client Scope: Full event planning and management, customised per event type (e.g., launches, awards, training days, etc.). Must include venue/online hosting, logistics, branding, delegate management, and reporting. 6️⃣ Annual Golf Day Frequency: (1) per annum Scope: Venue booking, course arrangements, sponsorship management, catering, branding, entertainment, prizes, and post-event reporting. Performance Expectations Ensure proactive communication and dedicated project management throughout the contract period. Deliver high-quality, professional event experiences aligned with client objectives. Ensure compliance with health, safety, and regulatory requirements for all in-person events. Provide detailed project plans, budget forecasts, and post-event reports.
Good Day, We would like to request a quote for a year-end function for approximately 20 to 25 people. We will be using our own venue, and the event theme will be Chicago. Please include the following in your quotation if possible: Live entertainment Food and drinks Decor Karaoke setup (optional) Kindly provide pricing options and any package details you may have. Thank you, and we look forward to your response.
Hello, We are planning an corporate offsite possibly in Sun City next year March: Are you able to assist in Sun City? if so: What items do you supply as part of your décor / styling package for corporate dinners / events for +- guests? Do you include setup and breakdown in your quoted cost, or are those additional? What is the extra travel/delivery cost to Sun City (or North West region)? Do you have a sample catalogue or images of past corporate offsite dinners (not just weddings)? What are payment terms, timeline for hire, and deposit required? Any cancellation or damage policy? What is included vs optional – e.g., centrepieces, ambient lighting (uplights), lounge furniture, signage stands, etc.?
The event theme features elegant rose gold tones with a touch of sky blue. Guests will enter through a beautifully styled horse-drawn carriage (perdekar) entrance, creating a charming farm-style atmosphere. Catering and Refreshments: The menu will include a traditional spit braai, freshly baked roosterbrood, a variety of salads, and both sweet and savory dishes. A fully equipped bar will serve cocktails, beer, and shooters, while a coffee station will offer options such as sugar, milk, filtered and non-filtered coffee. Guest Gifts: For the men: miniature bottles of shooters as a thank-you gift. For the women: suggested ideas include small luxury candles, personalized hand creams, or mini rose-gold gift boxes filled with assorted treats or bath salts. Dress Code: Guests are requested to dress in elegant, stylish attire, complementing the event’s rose gold and sky-blue color scheme.
This is a small intimate wedding only family. I need 20 chairs, 2 tables, cutlery and crockery, 2 ice buckets, carpet. We need a few photos no video the cheapest package and then we need a harvest table catering done by you. The rest of the catering will be done by us. I also have my own table cloths and runners.
Need a assistant for a very small and intimate wedding setting...guests total will be between 30 and 40 but I'm working to get it to 30... I mainly need a very cost-effective outdoor wedding setting of more a botanical theme and not anything with too much of a big spac... preferably a venue where pictures can also be taken..also need help to find a super cost effective decor team but if it's too expensive I'll do it myself but just need help with where I can find equipment for draping... ideally I would like to have a fairytale setting for the ceremony and reception...would also like to have a spit braai which will have to be served as a 3 course meal...one thing I would not want to skimp on is the food so that's very important for me..I would also like the venue to be accommodative to shooting subtle fireworks just for a few minutes during reception close to end of wedding...that's basically it in a nutshell...I don't need a venue that will have accommodation as it's not a priority..my main thing is proper food that will be filling and unforgettable decor...
